By Light Professional IT Services LLC readies warfighters and federal agencies with technology and systems engineered to connect, protect, and prepare individuals and teams for whatever comes next. Headquartered in McLean, VA, By Light supports defense, civilian, and commercial IT customers worldwide. 

Cole Engineering Services (CESI), a By Light company, is recognized as a premier provider of modeling and simulation (M&S) training solutions to the Federal Government and industry. Since 2004, CESI has been at the forefront of developing, maintaining, and integrating simulation-based training, serious gaming, technical services, training and other support in live, virtual, constructive, and gaming (LVCG) domains.  CESI also designs, builds and runs infrastructure, platforms, applications and processes that enable cyber training for the integrated multi-domain force. Our vision is to become a worldwide full spectrum LVCG and cyber training/analysis developer, integrator and services provider.

The Human Resource Coordinator will assist the Human Resources Department with the day-to-day operations of the department.

The ideal candidate is detail-oriented, highly organized, and is interested in learning all aspects of HR operations.

Typical Duties include but are not limited to the following:

• Updating, maintaining, and monitoring the HR compliance calendar while ensuring that the company meets all regulatory reporting requirements throughout the year.
• Organizing, maintaining, and updating paper and electronic files in a unified filing and document control system for the HR department.
• Ensuring that workplace posters are current and properly displayed.
• Accurately and promptly entering data and extracting reports from ADP for all aspects of the employment lifecycle.
• Coordinating all aspects of the onboarding processes (including background screening and drug testing) and performing new employee onboarding.
• Assist with applicant tracking and ensure all applicants have a disposition code for the annual affirmative action plan.
• Assisting employees with benefits questions.
• Assisting HR Managers with HR projects.
• Compiling and issuing mailings, as needed throughout the year.
• Filing regulatory reports, such as EEO-1, VETS 4212, Forms 5500, etc.
• Performing internal audits (I-9 documentation, employment posters, Personnel Folders, etc.) to ensure compliance.
• Provide quality service to all employees and vendors. Demonstrate a courteous, respectful, and helpful attitude in all interactions whether in person, via email, or via telephone.
• Maintain confidentiality of employee records, data, and other business information.

The ideal candidate must possess the following experience, competencies, and qualities:

• 1-3 years' experience in a business office.
• Administrative Support experience, with human resources knowledge.
• Sound judgement capability and discretion with confidential information.
• Problem Solving capabilities.
• Proficient in Microsoft products (Excel, Word, PowerPoint, Publisher).
• Familiar with ADP, SharePoint and Deltek Costpoint preferred.
• Self-starter, organize assignments, prioritize tasks, and complete projects on time.
• Ability to interact effectively and professionally with employees and other departments.
• Ability to produce results in a rapidly changing environment.
• Must be able to work independently with minimal supervision.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. The above is intended to describe the general contents of and requirements for the performance of this job.
  
Cole Engineering Services, Inc. is an equal opportunity employer. We consider qualified applicants without regard to disability, veteran status, or any other basis prohibited by federal, state, or local laws.